Click Ranges, select the accounts you want to delete, and then click OK.Verify that the check boxes are selected:.In the Copy Chart of Accounts - Destination File Selections window, in the Look in list, select your archive folder (created in step 3 above).In General Ledger, from the Setup menu, select Copy Chart of Accounts.From the File menu, select Open Data Folder, select your live data folder, and then click OK.This is copied from the live data folder. Note: Do not enter any prefix information.Click OK to the message, "The prefix containing the fiscal settings is not setup.".Click Yes to the message, "Suspense account not found.Use the reports from the live data folder to assist you. In GL Settings, the Fiscal Entity, Retained Earnings Account and Suspense Account must be identical to the live data folder.Set the General Ledger default options for the new data folder.Click OK to the message, "The master file was not found, the file will be created.".Click Yes to the message, "Please be sure the account format has been set in Custom Descriptions before you begin.".In General Ledger, from the File menu, select Company Settings, GL Settings.Create the General Ledger master file in the new data folder.Accept or change the Data folder path name and click OK.Do not clear the check box if it is already selected. Select the Use current setup check box.For example, Archive Timberline Construction. Type Archive and then your company name.From the File menu, select New Company.Create a new folder for archived accounts and transactions, if one does not exist.Note: Print additional prefix reports depending on how many prefixes you use.In General Ledger, from the Reports menu, select Lists and print the following reports:.Refer to article 17256 "How do I use File Tools to backup data files?". Create a backup of the entire data folder.All users must be out of all applications in both company data folders (the source and destination) in order to perform the Copy Chart of Accounts function and avoid a "file in use" message.
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